Planning Your Corporate Event Tent Rental: Layout, Branding, and Guest Experience
When planning a corporate event in North Carolina, it's typical to look towards renting a full venue... but there's another alternative gaining popularity: corporate event tent rentals. Rented tents can create a truly unique experience for your guests, leading to good feelings and positive brand impressions, while being more cost-effective than renting a venue.
When planning a corporate event around rented tents, there are a few special elements that need to be considered. Focus on good planning, layout, and decoration, and your guests will have a great experience!
How Should a Corporate Event Rental Tent Be Laid Out and Decorated?
Tents create a large open space that you can craft to your individual needs, with few restrictions. Screens, stages, buffets, tables, and other elements are all fully customizable.
In particular:
· Think about traffic flow. Use your furniture to create barriers that guide guests around, such as positioning tables near the buffet but just far away to create a natural queue space.
· Include breakout areas. Don't clutter up every space. Leave open areas, perhaps with just a few chairs or beanbags, for low-stress relaxation.
· Utilize your corporate colors as much as possible. Customize the tent itself if possible; otherwise, use elements like hanging decorations and LED lights to reinforce your corporate identity.
· Ensure your branding is present, but not overwhelming. Just enough so people will know who's throwing this party.
Are Your Lighting and AV Needs Provided For?
One great aspect of holding corporate events in tents is that they can be erected almost anywhere outdoors - but that does mean you probably won't have access to a central power grid. You'll likely need to provide your own power.
We recommend first planning out what lighting, AV, appliances (like food heaters), and other electronic devices you need. Then add up their combined power needs, and find a power generator to match. Be sure to leave some overhead, just in case.
What Weather Contingency Plans are Most Necessary?
The weather in North Carolina can be unpredictable, so have some contingency plans in place. You certainly don't want your visitors getting soaked!
· The tent should be large enough to comfortably house all guests.
· Assign a staff member to keep an eye on weather forecasts during the event.
· Generators should either be under the tent to start with or else be lightweight enough that they can be quickly moved underneath.
· Rent a tent with deployable walls, even if you don't plan on using them, just in case.
· Have an evacuation plan in place if things get really nasty.
· Include safety gear such as flashlights, glow sticks, and high-visibility vests.
Why Choose Professional Setup For Your Tent Rental?
If corporate event planning seems overwhelming - leave it to the pros! A good corporate event tent rental company can handle planning and equipment needs, freeing you to focus on your larger goals.
Elite Tent Rental can make corporate tent rental easy and affordable, putting together an amazing event that your guests or employees will remember for years. Just contact us to discuss your needs.