Graduation Party Tent Rentals in Charlotte: Choices, Seating, and Setup Tips
If you're looking for a creative way to host an amazing graduation party, rent a tent!
Tent party rentals in Charlotte, NC, have become more popular in recent years. They're a great alternative to stuffy indoor venues, especially for a generation that spends too much time indoors anyway. An outdoor setting gives guests plenty of room to move around, and gives you so much flexibility in designing a lovely, lively space for the party. Plus, tents can be a lot more affordable than indoor venues, without feeling cheap.
With years of experience, we know how to host a wonderful party under a tent. Here's what you should keep in mind.
How Big Should the Tent Be?
It's vital to know well ahead of time how many guests you'll have. Party tent rentals are typically available to fit anywhere from 20 to 250 people, so pick a tent that fits your guest list. Planning an even bigger party? You can always add another tent.
What Should the Tent's Layout Look Like?
· Seating and Buffet: This will be a big focus. Be sure to provide enough chairs so that everyone can potentially sit down. The chairs and tables should be near the buffet, just far enough away to create a natural queue.
· Decorations: The design should be based on your child's tastes as much as possible. Focus on their favorite colors or design styles. And, of course, include a big picture of the proud graduate!
· Lighting: LED lighting can create great effects, even during daytime events. Again, look for colors that match the graduate's style.
· Games: For events with teenagers, be sure there are at least a few physical games available to play, such as frisbees. That will also help keep them off their phones.
What Do You Do About Bad Weather?
Don't let a surprise thunderstorm catch you off guard!
· Create an emergency plan ahead of time.
· Be sure there's enough room under the tent for everyone to comfortably gather.
· Designate a couple of people to keep an eye on weather reports, and who would be responsible for leading crowd movements or evacuations.
· Be sure all electric devices, such as your power generator, are either already under the tent or easily relocated.
· Have some basic emergency equipment on hand, including first-aid kits, flashlights, and high-visibility vests.
What Will the Booking Timeline Be?
Bookings for tent party rentals in Charlotte tend to fill up quickly when it's graduation season. The best time to start reaching out to tent rental companies is right now, or at least as soon as you know how many people you plan to invite. Try to get your tent locked down at least a month ahead of time, preferably longer, to ensure you get the best tent for your planned party.
Elite Tent Rental can make planning a graduation party easy! Along with a wide range of tent styles and sizes, we can also provide virtually any other rental items you might need, such as tables, chairs, linens, lights, and other decorations. Or take advantage of our party planning services, and let us handle all the hard work!
Just contact us to learn more.